A Laravel-powered web application built for a UK machinery supplier, automating deliveries, contracts, and repair services with precision and scalability.
Project Snapshot
- Client: UK-based machinery supplier
- Role: Full-stack developer (Laravel backend & UIkit-based admin)
- Engagement: Started as MVP → scaled version (ongoing partnership)
- Highlights: Automated delivery scheduling, email alerts, stock management, contract-based packaging, and repair tracking
Introduction
As a freelance full-stack developer, I developed a Machine Supply WebApp for a UK-based client that manages machinery parts delivery, contracts, and repairs. The application automates delivery scheduling, sends real-time email alerts, and ensures reliable inventory handling. The project began as an MVP and later expanded into a robust, feature-rich platform — a sign of trust and reliability between the client and me for long-term collaboration.
The Challenge
- Manual handling of delivery schedules and contract renewals
- Duplicate orders and out-of-stock issues
- Fragmented tracking of repair requests
- No automation for notifying customers or owners about expiring contracts
- Need for secure customer access — only login available for users on the frontend
My Approach
Using PHP Laravel and UIkit 3, I created a modular architecture that’s secure, scalable, and optimized for automation. The backend manages inventory, packages, contracts, and repairs, while a dedicated admin dashboard allows owners to operate efficiently.
Core Modules
- User Authentication: Secure customer login with role-based permissions.
- Inventory Management: Real-time stock control, duplicate prevention, and out-of-stock protection.
- Package Contract Module: Create and manage machine-specific packages with automatic delivery scheduling.
- Repair Service Module: Customers can request and track repairs seamlessly.
- Email Notification System: Customers get email alerts one week before contracts expire and again after expiration.
- Custom Scheduling: Owners can manually modify delivery dates as needed.
Implementation Details
1) Backend Development (Laravel)
- Structured models using Eloquent ORM for clear data relationships.
- Integrated custom logic for contract-driven delivery scheduling.
- Created a notification system for upcoming deliveries and contract expirations.
- Added validation layers for preventing duplicate entries and managing stock integrity.
- Utilized Laravel Sail and Docker to standardize local development environments.
2) Admin UI (UIkit 3, HTML5, CSS3)
The admin interface allows the owner to efficiently manage inventory, repair requests, and delivery contracts. On the frontend, customers only interact with the login portal and receive notifications via email.
3) Automation Highlights
- Delivery Scheduler: Automatically sets delivery dates for each contract.
- Email Notifications: Alerts sent for expiring and expired contracts.
- Manual Overrides: Owners can change delivery schedules easily.
- Stock Protection: Real-time validation prevents duplicate and unavailable items.
Key Features
| Feature | Description |
|---|---|
| Automated Delivery Contracts | Auto-generates delivery schedules upon contract initiation. |
| Email Notifications | Alerts customers about upcoming deliveries, expiring, and expired contracts. |
| Inventory Management | Prevents duplication and handles out-of-stock items gracefully. |
| Repair Integration | Allows customers to request and track machine repair services. |
| Custom Scheduling | Owners can manually set delivery dates. |
| Scalable Architecture | Built as an MVP first, then expanded as business needs grew. |
Results & Outcome
- 80% reduction in manual scheduling workload
- Zero duplication in product orders post-launch
- Improved customer communication through email alerts
- Centralized management of repairs and deliveries
After the MVP phase, the client re-hired me to scale and refine the system. This ongoing partnership reflects trust, quality, and mutual reliability in long-term freelance collaboration.
Reflection
Working on this project deepened my experience in Laravel scheduling, automated contract workflows, and scalable architecture. Building an MVP that could later evolve without rewrites taught me how to balance practicality and long-term maintainability.
Technologies Used
| Category | Technologies |
|---|---|
| Frontend | UIkit 3, HTML5, CSS3 |
| Backend | PHP Laravel Framework |
| Development Environment | Laravel Sail, Docker |
| Database | MySQL |
| Version Control | Git, Bitbucket |
| Hosting | Deployed by client (details undisclosed) |
| Collaboration | Slack, Trello, Zoom |
FAQs
What is the purpose of this web app?
How does the email notification system work?
Can owners change delivery schedules?
Was this project built for an international client?
Was this project one-time or ongoing?
What was your role?
Conclusion
The Machine Supply WebApp demonstrates how thoughtful architecture and automation can transform a manual workflow into a scalable digital system. Built on trust and precision, this project reflects my approach to delivering efficient, maintainable, and result-driven web solutions.
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